01
Structured file workspace
Organise files in nested folders with ownership, paths, stars, metadata and storage quotas for each user.
Private cloud document management
Keep control of every file you store and share.
InOutShare gives organisations a governed workspace for private storage, document access, controlled downloads, client review and complete activity evidence.
InOutShare product screenshot
Replace this canvas with the file workspace.
Organise
Control
Approve
Private storage
Local, S3 or managed cloud
Policy access
Identity, device and network rules
External review
Sharing, approval and signature
Complete evidence
Actions, sessions and access history
Product gallery
Add the product screens customers need to evaluate.
Four prepared image slots for the core file, sharing, security and approval experiences.
Main product image · 16:10
File workspace
Add the main folder and file-management interface here.
Image slot 02
02
Secure sharing
Add the recipient, permission and expiry configuration screen here.
Image slot 03
03
Security policies
Add authentication, trusted-device or access-policy management here.
Image slot 04
04
Approval & signature
Add the client review, document approval or signature experience here.
Controlled document journey
From upload to external approval.
Every step can carry the permissions, restrictions and evidence appropriate to the document.
01
Store
Upload to the selected provider and place the file in its governed folder.
02
Control
Apply role, department or user permissions and download policy.
03
Review
Preview, read or edit the document while retaining version context.
04
Share
Choose recipients, scope, expiry, access limits and permitted actions.
05
Approve
Capture client decision, confirmation and signature when required.
06
Evidence
Record access, changes, downloads, devices and notifications.
Security by policy
Apply stronger checks to higher-risk actions.
Authentication and access policies can be scoped by role, department or user and can consider time, network, location, device, browser, session count and requested action.
MFA & trusted devices
Email OTP, TOTP, recovery codes and device trust.
Session policy
Device, browser, network and concurrent-session controls.
Step-up approval
Require stronger authentication or review for sensitive actions.
Retention & recovery
Storage history, managed trash and policy-based purge dates.
InOutShare FAQs
Questions before you evaluate InOutShare.
Answers based on the storage, sharing and security workflows represented in the attached system.
Ask our product team01Where can InOutShare store files?+
The platform can use local storage, S3-compatible storage or Cloudinary. Administrators can configure provider details, buckets, endpoints, root folders and signed-link expiry.
02Can access be controlled by department or role?+
Yes. File and folder permissions can target an individual user, role or department and can explicitly allow, deny or inherit actions.
03How are sensitive downloads controlled?+
Files can require a download request, reviewer approval and OTP verification. Policies can also limit download count, set expiry, restrict downloads to office hours and retain access evidence.
04Can external recipients review and sign documents?+
Yes. Shares can support client review, approval or rejection, confirmation text and required signatures, with signer name, email, IP, device evidence and signature hash.
05Does InOutShare support document preview and editing?+
Yes. The platform models generated previews, reading progress, document conversion jobs, edit sessions and new file versions, with optional office-server integration and autosave settings.
06Which security controls are available?+
The schema includes email OTP, TOTP, recovery codes, trusted devices, adaptive authentication, time and network restrictions, session controls, step-up actions, login risk records and comprehensive activity logs.